Position Summary
Peterson Immigration is seeking a proactive, organized, and detail-oriented Administrative Assistant to support the day-to-day operations of a busy boutique employment-based immigration law firm. The Administrative Assistant will help ensure the office runs efficiently by providing administrative and client-support services.
Key Responsibilities
Prepare, scan, print, organize, and file petitions and applications
Process incoming and outgoing mail
Assist with preparing and assembling immigration filings and supporting documentation
Maintain organized electronic files and assist with document management
Coordinate and manage office supplies, equipment, and general office needs
Maintain, update, audit firm databases and case-management systems including frequent reporting
Assist attorneys and paralegals with administrative tasks and special projects
Monitor office and filing deadlines and help ensure routine administrative tasks are completed timely
Prepare and edit client communications for routine updates
Timely updating office communications in a quickly evolving and changing immigration environment
Identify administrative needs proactively and take initiative to address them
Perform other duties proactively as needed to support the efficient operation of the firm
The Ideal Candidate
The successful candidate is dependable, highly organized, professional, and comfortable working proactively in a fast-paced environment with different cultures and backgrounds.
Strong attention to detail, good judgment, discretion, time-management, and the ability to anticipate needs and take initiative are essential.
Ability to work collaboratively in a small office environment
Requires high proficiency in Microsoft Office, Adobe Acrobat, and an aptitude to quickly learn and effectively apply evolving legal technology.
Prior experience in a law firm / professional services environment and bachelor’s degree are preferred but not required.
Requires high proficiency in Microsoft Office (word, excel, powerpoint, outlook), Adobe Acrobat, and an aptitude to quickly learn evolving legal technology.
This is a 100% in-office position M-F.
Benefits
Medical, Dental, Vision
401(k) with Match
Paid time off
Estimated starting pay starts at $22.00 to $24.00 per hour, dependent on experience, skills, education, professional background, and overall qualifications.
To Apply
Please email CV and references to: apply@petersonimmigrationlaw.com with the subject line: Immigration Legal Administrative Assistant Application. We will not entertain phone calls and Lawyers need not apply.
